Process · How we work

Four stages.
No surprises.

Every Machells project runs through the same four-stage process — from the first scope conversation to the final defects close-out. Here's exactly what you get at each stage, and what we'll need from you.

01 · Enquiry

Scope & brief.

You send us a scope, drawings, or an initial brief. We review, flag questions, and get on a call within 48 hours. If we're not the right fit for the project, we'll tell you — usually within the first conversation — and often recommend someone who is.

Our goal at this stage is clarity, not a sales pitch. The earlier we understand the real constraints, the better the price and program we can come back with.

What you receive

  • Acknowledgement of your enquiry within one business day
  • Scope review call within 48 hours
  • A clear yes/no on fit before we commit time to a quote
02 · Planning

Price & program.

We price the scope properly — not a guess. You get a clear itemised quote, a program, a resourcing plan, and a single director as your point of contact. Variations and assumptions are written down, not buried in fine print.

If the scope needs refinement before we can price it confidently, we'll say so. Fast quotes built on assumptions become slow jobs built on arguments.

What you receive

  • Itemised quote with clear inclusions, exclusions and assumptions
  • A program showing key milestones and hold points
  • Resourcing plan — crews allocated and start dates confirmed
  • Insurance certificates and capability pack on request
  • A single director assigned as your point of contact
03 · Delivery

On site, on program.

Crews run to program, safety-first, with a director across the job. We manage our own coordination, deliveries, and quality assurance. On fast programs, you'll hear from us daily. On slower ones, weekly — with a clear written update, not a voice-note.

When something changes — and on a live site, things always change — it gets captured in writing, priced where necessary, and communicated to you before it becomes a problem.

What you receive

  • Site-specific SWMS, JSAs, and ITPs before work starts
  • Weekly (or daily) written progress updates
  • Documented variations and RFIs — never verbal
  • QA hold points completed ahead of external inspections
  • Director on site at critical stages of the program
04 · Completion

Closed out properly.

Defects list closed out, documentation handed over, site left clean. The relationship doesn't end at PC — it's how the next job starts.

We'll typically check in once after handover to confirm everything has settled well. If anything needs attention, we come back promptly. That's the bit that turns a one-off into a repeat client.

What you receive

  • Full defects list closed out before sign-off
  • Handover pack including completion documentation
  • Clean, tidy site at practical completion
  • Post-handover check-in within 30 days

What we ask of you.

A good project is a two-way commitment. The things we rely on from every client:

Clear drawings and scope. If things are changing, we need to know. If drawings are incomplete, we'll flag it — but the earlier we have the real scope, the better the outcome.

Timely responses. RFIs and variations move fast. Quick answers mean quick progress; slow answers push the program.

Site access. Parking, deliveries, induction processes — the basics, organised ahead of day one.

One point of contact from your side. Same principle we run by — a single decision-maker speeds everything up.

Ready to start
the conversation?

We respond to every enquiry within one business day. If it's urgent, call us directly.